Stay Organized While Working Remotely: Productivity App Suggestions

Being a digital nomad and working remotely offers a lot of freedom and flexibility, but it can also come with its own set of challenges, particularly when it comes to staying organized. Without the structure and accountability of a traditional office environment, it can be easy to let things slip through the cracks or feel overwhelmed by the sheer number of tasks and responsibilities.

Fortunately, there are many productivity apps available that can help you stay on track and focused, no matter where you are. Here are some of our top suggestions:

1. Notion: Note Organizing

Notion is a productivity app that allows users to create a variety of digital documents, such as notes, to-do lists, calendars, and more, all in one place.

Notion offers a flexible and customizable interface that can be tailored to fit individual needs and preferences. It also allows for collaboration and sharing, making it an ideal tool for remote teams to stay organized and on the same page.

An example use case: We have collected the worldwide +130 working spaces for nomads as nomads on Notion and published a handbook for free. Thus, wherever you are in the world, you can easily duplicate and find the most suitable workspace for you and see detailed information.

Some specific features of Notion that can help digital nomads:

  1. Templates: Use templates for different types of documents, such as meeting notes, project management trackers, and more.
  2. Database: The ability to create databases, which can be used for everything from tracking tasks to managing a personal CRM.
  3. Advanced filter: The ability to add tags and filters to notes and other documents, making it easy to find specific information.
  4. Integrations: Integration with other tools, such as Google Drive and Trello, to make workflows more streamlined.

Overall, Notion is a powerful tool for staying organized while working remotely, and it's worth exploring for anyone looking to improve their productivity and efficiency.

2. Clockify: Time Tracking

Keeping track of your time is crucial when working remotely, especially if you're a freelancer or working as a digital nomad. Clockify is a time tracking and productivity app that helps you manage your time effectively. With Clockify, you can track how much time you spend on each task, project, or client, and generate timesheets and reports to bill clients or monitor your own productivity. It also allows you to set reminders and alerts to stay on top of your work schedule.

Some specific features of Clockify that can help digital nomads:

  1. Time tracking: Clockify makes it easy to track your work hours and the time spent on various tasks, projects, and clients. It allows you to set timers, add time manually, and switch between tasks with just a few clicks.
  2. Billable hours tracking: For digital nomads who work with clients and charge by the hour, Clockify lets you track your billable hours accurately and invoice clients accordingly. It even allows you to set different billing rates for different clients or projects.
  3. Reporting and analytics: With Clockify, you can generate detailed reports and analytics on your work hours, productivity, and project performance. This can help you identify areas where you can improve your efficiency and performance.

3. Trello: Task Organizing

Trello is a visual organization tool that lets you create boards, lists, and cards to help you manage projects and workflows. With the ability to add due dates, checklists, and attachments, you can keep all of your information in one place and easily share it with others.

Some specific features of Trello that can help digital nomads:

  1. Boards: Trello allows you to create boards for each project or task, where you can organize all related tasks, notes, and files in one place.
  2. Lists: Within each board, you can create lists to group tasks by their status or priority. For example, you can create lists for "To Do," "Doing," and "Done" tasks.
  3. Cards: Each task in Trello is represented by a card, which you can use to add notes, checklists, due dates, attachments, and more.
  4. Labels: Trello's labeling system allows you to categorize tasks by any criteria you choose, such as priority, project, or task type.
  5. Calendar: Trello's calendar view allows you to see all your upcoming tasks and deadlines in one place.
  6. Notifications: Trello can send you notifications for important events, such as when a task is due or when someone assigns a task to you.

4. ChatGPT: Super Useful

ChatGPT, which is very popular in 2023, is a major language model developed by OpenAI. It is an artificial intelligence tool that is trained on large amounts of text data to generate responses to natural language input. ChatGPT can be used for a variety of tasks, such as answering questions, creating text, and providing assistance with natural language processing.

Some specific features of ChatGPT that can help digital nomads:

  1. Information retrieval: With its vast knowledge database, ChatGPT can quickly retrieve information on a variety of topics, helping you stay on top of your work and research.
  2. Translate: You can use ChatGPT as a translater to learn how to say an idiom or expression in the language used in your location. In this way, you can learn the exact meaning of the expression you want to say.
  3. Content editing: If you need to edit a content related to your work or if you need a grammar controller, ChatGPT is perfect for you. Just write your existing content and ask it to rearrange it to your wish.


In conclusion, staying organized while working remotely can be a challenge, but you can make it easier. By utilizing the right productivity tools, you can streamline your workflow, stay focused, and ensure that your work is completed on time. Notion, Trello, Clockify, and ChatGPT are all excellent options for keeping you organized and productive, and they all offer unique features that can cater to your individual needs as a remote worker or a nomad.

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